[DATE, ex. Wednesday, June 11, 2006]

[NAME, COMPANY AND ADDRESS, ex.
Robert Brown
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Robert Brown],

I am looking forward to our meeting on [DATE, ex. June 5, 2006] at [TIME, ex. 3:00 PM].  May I request that my colleague, [NAME, ex. Bill Williams], attend?  [NAME, ex. Bill] is our [STATE POSITION, ex. engineer].  [He / She] will be able to [IDENTIFY HOW COLLEAGUE CAN BENEFIT THE GOAL OF THE MEETING, ex. explain how our Magnaflux compressor can interface with your existing equipment].  Accordingly, I am sure that [his / her] attendance will prove beneficial.

Please contact me if there are any problems.

Sincerely,

[YOUR NAME]

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