[DATE, ex. Wednesday, June 11, 2006]

[NAME, COMPANY AND ADDRESS, ex.
Robert Brown
1234 First Street
Suite 567
Anycity, Anystate  85245]

Dear [NAME, ex. Robert Brown],

We have a request to ask of you.

As a guest of our firm, [NAME, ex. Joe Johnson] will be staying at your establishment [DURATION, during the weekend of June 13 to 15].  We kindly request that you forward all charges for his stay to us at:

[ADDRESS, ex.
Attention: Bill Williams
PowerAccount Industries
Accounting Department
4312 Third Street
Anycity, Anystate  85245]

We have authorized a credit limit of $[AMOUNT] for such charges.  If the charges exceed this amount, please call me at XXX-XXXX for pre-approval of any additional charges.

Allow me to thank you for your special attention in this matter.  I am certain [NAME, ex. Mr. Johnson]’s stay at your establishment will be a pleasant and enjoyable one.

Feel free to call me if I can be of any assistance.

Sincerely,

[YOUR NAME]

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